行政助理

Job Description

Responsibility
·Ordering and monitoring the levels of stationary for all department, taking delivery of stationery orders from suppliers, monthly stock take of stationery supplies, issue purchase order and follow up payment accordingly
·Perform general office duties such as ordering supplies, issuing purchase order, maintaining records management systems, and performing basic bookkeeping work
·To ensure cover is provided in Reception at all required times
·Responsible for outgoing mail, posting and recording and incoming mail when required. Responsible for processing deliveries, handling and distributing faxes
·Answer the telephone within three rings in a pleasant and professional manner. Transfer calls quickly to the appropriate person and take clear messages with all
·Coordinating all staffs on board and leave relevant arrangements
·Hotel and flights booking
·Company cleaner management
·To carry out other appropriate duties as requested by the Operation Manager

Requirement
·English major preferred
·Fluent written and verbal English
·2-3 years admin or HR working experience in MNC
 
Key Competencies
·Multi-tasking with positive attitude 
·Good communication and interpersonal skills
·ability to maintain a high level of accuracy confidentiality concerning financial and employee files
·Good administration skills with experience in computer database  input/management with good PC skills
·Ability to prioritize workload to meet deadlines required by staff 
·Smart appearance at all times

 
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