Finance Manager

Job Description

JOB PROFILE: Finance Manager

Division: AMCD & IFD

Reports to: CEO

Number of direct subordinates: 5

JOB PURPOSE

The Finance Manager is responsible for serving as the Bank's lead financial executive overseeing and representing the Bank's Accounting as well as International Finance Department and all financial and accounting operations of the Bank. To coordinate, indorse and develop any relation with Regulatory Entities, Corresponding Banks and National or International Financial Entities. Support and promote international business, as well as progression of the banks image on the international market, by collaborating on Financial Annual Reports. Support, negotiate or propose for decision, interbank operations with the aim to achieve profit, security and expansion of the Bank. Assure deals of financial operations framed with the business on its authorities, with Internal and External Clients.

KEY STAKEHOLDERS

Chief Executive Officer, Board of Directors, Shareholders, Heads of Departments, Branches, Banks in General, Internal Auditors, External Auditors, Financial Intelligence Centre & Bank of Namibia.

OUTPUTS

WEIGHTING %

ROLES

CORE BEHAVIOURAL COMPETENCIES

TECHNICAL / PROFICIENCY & COMPETENCIES

  1. Planning

20%

  • Strategist
  • Tactician
  • Analyst
  • Integrator
  • Navigator
  • Coordinator
  • Programmer
  • Interpreter
  • Problem solver
  • Networker
  • Relationship Builder
  • Market & Business Developer
  • People Manager
  • Dealing with uncertainty
  • Problem Solving & Analysis
  • Listening & Understanding
  • Commercial Awareness
  • Planning & Organizing
  • Team working & networking
  • Developing Others
  • Adhering to principles and values
  • Formulating strategies and concepts
  • Presenting & communicating information

Knowledge

  • Current trends, developments, and theories in job readiness training and adult education
  • Laws, regulations, and rules governing work requirements
  • Organizational development, human resources, and program operations

 

Skills

  • Leadership
  • People & Change Management
  • Strategic management and planning
  • Corporate finance
  • Performance management
  • Information Technology & systems
  • Create and assess financial statements and budget documents
  • Recognize and be responsive to the needs of all clients as well as shareholders, the Board of Directors, and employers
  • Supervise staff, including regular progress reviews and plans for improvement.
  • Communicate effectively in both written and verbal form.
  1. Operations

20%

  1. Financial Information

15%

  1. Risk Management

20%

  1. Funding

20%

  1. People Management & Self-Development

5%

Total

100%

           

 

 

OUTPUT 1

PLANNING

KEY ACTIVITIES

MEASUREMENT/JOB STANDARDS

 

  • Assist in formulating the company's future direction and supporting tactical initiatives
  • Monitor and direct the implementation of strategic business plans
  • Develop financial and tax strategies
  • Manage the capital request and budgeting processes
  • Develop performance measures that support the company's strategic direction
  • Effectiveness of forecasts & strategies
 

OUTPUT 2

OPERATIONS

KEY ACTIVITIES

MEASUREMENT / JOB STANDARDS

 

  • Participate in key decisions as a member of Management
  • Maintain in-depth relations with all members of the management team
  • Manage the accounting, treasury and international business teams
  • Manage any third parties to which functions have been outsourced
  • Oversee the company's transaction processing systems
  • Implement operational best practices
  • Develop, implement, and monitor accounting policies, procedures, practices and internal controls
  • Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package
  • Relationship with Managers & stakeholders.
  • Adherence to polices and controls
  • Costs
  • Effectiveness, deadlines, accuracy of team managed
 

OUTPUT 3

FINANCIAL INFORMATION

KEY ACTIVITIES

MEASUREMENT/ JOB STANDARDS

 

  • Oversee the production of monthly reports including reconciliations
  • Oversee Accounts Payable and Accounts Receivable and ensure a disaster recovery plan is in place
  • Personally review and approve all statutory reports
  • Report financial results to the board of directors
  • Oversee all purchasing and payroll activity for employees
  • Propose, implement and manage limits of exposure to market risk, and periodic evaluation
  • Motorize and comply with credit and counterparty risk
  • Propose to the Board Charts of interest accordingly with the market volatility.
  • Communicate to the board appreciations or recommendations based on the daily activity
  • Accounts Receivable/ Payable
  • Deadlines met
  • Accuracy of reporting
  • Company costs
  • Exposure to market risks
  • Liaison with Stakeholders
 

OUTPUT 4

RISK MANAGMENT

KEY ACTIVITIES

MEASUREMENT/JOB STANDARDS

 

  • Responsible for adhering to all related generally accepted accounting principles, tax and regulatory laws, rules and regulations to adequately and accurately reflect the financial position of the Bank at all times.
  • Understand and mitigate key elements of the company's risk profile
  • Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass all audits
  • Monitor all open legal issues involving the company, and legal issues affecting the industry
  • Construct and monitor reliable control systems
  • Maintain appropriate insurance coverage
  • Ensure that the company complies with all legal and regulatory requirements
  • Ensure that record keeping meets the requirements of auditors and government agencies
  • Report risk issues to the audit committee of the board of directors
  • Maintain relations with external auditors and investigate their findings and recommendations
  • Develop and maintain systems of internal controls to safeguard financial assets of the Bank
  • Growth in Assets
  • Provisions
  • Excesses within norm
  • Arrears within norm
  • Losses
  • Compliance Policies & Procedures
  • Audit Reviews
  • Relationship with Auditors
 

OUTPUT 5

FUNDING

KEY ACTIVITIES

MEASUREMENT/ JOB STANDARDS

 

  • Monitor cash balances and cash forecasts
  • Arrange for debt and equity financing
  • Cash flow
  • Debt and Equity
 

OUTPUT 6

PEOPLE MANAGEMENT & SELF DEVELOPMENT

KEY ACTIVITIES

MEASUREMENT/ JOB STANDARDS

 

  • Effective team development
  • Train the employees and other staff on raising awareness and knowledge of financial management matters
  • Performs direct supervisory duties of department staff, and coordinates staff for coverage in all related areas of the department
  • Skills transfer through training
  • Provide performance management and development for subordinate. 
  • Mentoring & coaching
  • Be pro-active and self-nominate for training and development courses
  • Living the values in the work place
  • Attend all committee meetings
  • Participation/ Attendance
  • Performance agreement/ KPI’s
  • Development Action Plans
  • Subordinate feedback
  • Personal Development Plan/ Development & Training history
  • Reviews & feedback
 

KNOWLEDGE REQUIREMENT

SYSTEMS

PRODUCTS

BUSINESS PROCESSES

LEGISLATION

  • PFS
  • BANKA
  • AM
  • FINANCA
  • Electronic Banking
  • MS Office: Word/ Excel/ PowerPoint
  • All banking products
  • Services/ products available through Product specialists
  • Treasury
  • Management of Own Portfolio
  • Foreign Exchange Operations
  • Money Market Operations
  • Accounting Management & Control

 

  • Labor Act & Regulations
  • Banking Institutions Act
  • Financial Intelligence Act
  • Prevention of Organised Crime Act
  • Prevention of Combating of Terrorist & Proliferation Activities Act
 

MINIMUM QUALIFICATION / EXPERIENCE

  • Completion of a bachelor's degree at an accredited college or university or equivalent work experience.
  • Completion of a master's degree at an accredited college or university or equivalent work experience.
  • Certified Public Accountant (CPA) preferred.
  • The Controller or Chief Financial Officer level.
  • Five to seven years of financial experience and management experience with the day-to-day financial operations of an organization of at least 50 staff persons.
  • Two years of direct service delivery experience working with long-term unemployed adults.
  • Any equivalent combination of education and experience determined to be acceptable.

 

 
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