It is expected that the Internal Auditor will:
· Foster Company’s internal audit philosophy within the business, specifically focused on business improvement, rather than pure compliance
· Implement the internal audit methodology adopted by Company
· Ensure that all work is undertaken and deliverables are prepared using Company templates
· Discuss Terms of Reference i with the relevant key stakeholders (Executive Sponsor and Project Sponsor) to ensure commitment to the internal audit process and that the key stakeholders concerns are incorporated in the internal audit activities and deliverables
· Refer the terms of reference and work plan to the Chief Internal Auditor for review and then approval by the Head of IA &PI before the commencement of the internal audit activity
· Ensure that all work and deliverables are produced and provided in a timely manner to enable sufficient review and feedback by the Chief Internal Auditor and then the Head of IA & PI before finalisation of the engagement (internal audit)
· Ensure follow-up of management actions have occurred as agreed with sufficient evidence having been obtained and reviewed and approved by the Chief Internal Auditor
· Ensures reports are produced in a timely manner to enable review by the Chief Internal Auditor and Head of IA & PI and sufficient engagement with the Head of IA & PI and Company China’s Executive Committee and allow for tabling at the ARC meetings
· Assist (as required) the Chief Internal Auditor on any administrative attendances as it relates to the Issue Escalation Policy.
· Terms of reference and work plan are well thought out, risks considered and testing well defined. Both are reviewed prior to commencement by the Chief Internal Auditor and Head of IA & PI
· Key stakeholders are engaged and document requests are provided with sufficient notice
· All work papers, supporting documentation and deliverables are provided throughout the course of the internal audit All work papers and deliverables adhere to the editorial standards, IA methodology, policies and procedures of the Company internal audit department · Demonstrated conformance with the IIA International Standards for the Professional Practice of Internal Auditing (Standards) relating to individual objectivity, proficiency, due professional care and performance of the responsibilities of their role
· Demonstrated conformance with the Company Internal Audit Charter, IA methodology, policies and procedures
· Adhered to the Company quality assurance and improvement initiatives implemented by the Company internal audit department
· Internal feedback assessments are returned to the Chief Internal Auditor and forwarded to the Head of IA & PI in a timely manner
· In the event of internal or external assessment, non-conformance is not reported
· Electronic and manual filing of internal audit work papers and deliverables is as per Company internal audit department policy
· Timely reporting of internal audit results to the Head of IA & PI via the Chief Internal Auditor
Audit reports tabled are in line with ARC and Company China Executive Committee focus expectations.
· The Internal Auditor is accountable to the Chief Internal Auditor for all internal audit activities in China. It is expected that the Internal Auditor will:
· Assist the Chief Internal Auditor in providing internal audit reports and follow-up management action trackers to the Head of IA & PI in accordance with the agreed timeframe for tabling to the Company China Executive and ARC
· Assist with any internal audit, risk management, compliance and/ or other activities as direct by the Chief Internal Auditor and/or the Head of IA & PI from time to time.
· Expected results
· Internal audit reports are tabled in accordance with the approved internal audit plan and aligned with the ARC quarterly meetings
Follow-up of agreed management actions take place and outcomes reported in a timely manner.
Drive business-wide process improvement and fostering best practice risk management practices-15% The Internal Auditor will assist the Company China Executive in driving business-wide process improvement and fostering best practice risk management practices under the direction of the Company internal audit department, in so far that it improves the focus of the internal audit program.
· It is expected that the Internal Auditor will:
· Advise the Chinese operations on process improvements to enable efficient or effective allocation of time and resources or manage risk under the direction of the Chief Internal Auditor
· Take a risk based approach to all internal audit activities, to foster a risk attitude within the business
· Participate in risk management activities, to provide a controls-focused perspective.
· Management actions are discussed, through close-out meeting(s) or workshop(s), to ensure findings and concerns are understood by the business. Agreed management actions are focused on sustainable improvements and where applicable ‘root cause’ are considered
· Provides advice to process owners on process improvement
· Focused internal audit reports, providing opportunities for improvement to processes
· Actively participates in risk management activities, including risk workshops (as required)
Works actively with all levels of the business (Executive, General Managers, Branch/Area Managers) to foster best practice in corporate governance, compliance and a safe working environment.
· Qualifications, Skills and Experience required for this position
· Tertiary qualification: preferably Commerce related (Accounting, Finance, and Management).
· Professional qualifications: one of the following is required: ACCA/CA/CGA/CMA/CPA/CIA/CISA.
· Exceptional time management and organisational skills
· Ability to work well under pressure and a willingness to go the extra mile
· Excellent communication skills and professional manner
· Adaptable to a rapidly changing environment
· Problem solving skills and ability to think laterally about outcomes and possibilities
· Able to act honestly and professionally in all situations
· Forthcoming with concerns, issues and key risks
· Ability to form an articulated and justifiable opinion on relevant issues
· At least 5 years’ of relevant audit, risk and/or compliance experiences, and among which, at least have 2 years of experiences in internal audit engagements
· Financially and commercially astute
· Capacity to work effectively and collaborate with multiple levels of the organisation, including staff, peers, managers, and Executives
· Fluent in Mandarin and English in both oral and writing.
· Can comfortably and independently prepare and complete the entire internal audit cycle, from planning to draft report writing
· Experience in heavy equipment or mining industries Experiences in “big four” or a global corporate entity Key Behaviours required for this position Company is embarking on an ongoing transformational journey across the business with a focus on business improvement at an operational and organisational level to ensure the business is “Fit for the Future”
Critical to this is a focus on the capability of driving a high performing culture and as such, the following is required in this position:
· Accountability: a commitment to adhere to measures set for your role
· Process: following and endorsing the formal processes outlined in the business
· Act in the interests of Company as a whole, rather than as an individual
· Communication; take responsibility in communicating regularly and consistently to your team members and involving them to deliver business outcomes.
The following attributes are also critical in your position as you will play a key role in delivering the business strategy and driving change across the business:
· Consistent communication of the strategy in a meaningful and audience-specific manner
· A willingness to take on new challenges, take calculated risks and make tough decisions
· A self-motivated approach which is evident and infectious with your team
The ability to inspire others and get them to buy into the strategy and work required at all levels of the business.