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Personal Assistant to CEO

Job Description

Main Responsibilities

  • Perform a variety of administrative tasks of a highly confidential and sensitive nature.
  • Manage the entire calendar and handle incoming and outgoing communications with internal and external clients.
  • Screen, prepare and organize incoming and outgoing documentation relating to CEO office for the appropriate actions.
  • Provide preliminary summaries of incoming material to the CEO by reviewing and making basic analysis of the documents and their content.
  • Organize business itineraries, travel arrangements, conferences, meetings and social functions as and when required.
  • Consistently follow-up on matters initiated or related to the CEO Office in order to ensure they are completed on time.
  • Receive and screen incoming calls and visitors; determine priority matters for necessary endorsement to Department Head.
  • Ensure policies and procedures are closely followed and standards of quality pertaining to the office administration are constantly monitored and adhered to.
  • Timely preparation of the necessary material (minutes, agendas, presentations or reports) for CEO meetings.
  • Regular circulation of calendars, monthly evaluations and newsletters among other material, within the department’s teams.
  • Follow-up on tasks and projects with the team as required by the CEO, particularly during his absence.
  • Implement an effective tracking methodology to follow up on correspondences and actions of tasks and projects, bringing tasks which require further action to the attention of CEO

Requirements Qualifications, Skills & Knowledge, and Experience

  • Higher Diploma in Business Administration or Secretarial Studies, or an equivalent qualification.
  • Outstanding business command of the English and Arabic languages (writing, reading and verbal).
  • A minimum of 5 years experience as a Personal Assistant or Executive Secretary within a similar field.
  • Ability to multitask and manage deadlines.
  • Advanced knowledge of MS Office package 2003/ 2007.
  • Ability to build and maintain strong rapport with colleagues across various levels in the organization.
  • A keen eye for detail.
  • A strong computer typist; 45 words per minute (wpm) and above with 90% accuracy or higher.
  • Confident and assertive, yet friendly
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Alfee Fernandes
+9714 361 4601