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Office Services Coordinator - Iași

Job Description

Antal International ( – Iasi Office – is recruiting for it’s client – an international investment management firm specialized in real estate:

Office Services Coordinator – Iasi, Romania

What this job involves

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Office Services Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

Your responsibilities:

  • Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
  • Monitor and maintain office equipment and supplies
  • Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
  • Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
  • Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers  and action queries promptly in line with service level agreements
  • Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
  • Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
  • Assist in the organizing of internal and external Client events
  • Managing the quality of conferencing facilities
  • Manage food and kitchen facilities – provide direction to housekeepers
  • Raise purchase orders
  • Manage Wiki pages and other communication channels for the site(s)
  • Deputise / provide cover for Building Operations Coordinator / Facilities Manager when appropriate
  • Responsible for all other duties and tasks as assigned


Sound like you? To apply you need to have:

  • Knowledge of the Facilities/Office Services Coordinator role
  • Previous experience of working within a in a high profile corporate environment
  • Previous reception or hospitality experience
  • Education: Diploma/degree level
  • Problem solving skill
  • Good decision making
  • Excellent written/verbal communications
  • Spreadsheet and word processing
  • Customer focused
  • Good inter-personal skills
  • Assertive
  • Attention to detail


You will have a competitive salary and benefits package


Please send your CV at:

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Mariana Ulisciuc
+40 (0)744 128 933