- Provision, equipment, repair and renewal of the office, organization of work of the cleaning service and maintenance of office premises, furniture and equipment.
- Control and procurement of office supplies and other support, repair and renovation of the office, inventory.
- Control of the flow and stocks of water, drinks, office and stationery, medicines, etc.
- Interaction with landlords and contractors, the conclusion and monitoring of contracts with suppliers of goods and services.
- Office and equipment insurance.
- Organization of maintenance, repair and insurance of office cars.
- Office security related issues
- Business trips for employees: booking tickets, hotels, payment.
- Support for foreign employees, solving organizational issues.
- Registration of incoming correspondence, control of receipt of documents, work with archival companies and courier services, scanning, accounting and storage of contract documents of the department.
- Control of payments to contractors, preparation of documents for payment, control of tariffs, balance of mobile communications, balance of fuel cards, etc.
- Registration of internal and external documentation, entering information into databases, registration and extension of membership in associations.
- Reception of visitors, tea and coffee, phone calls, organization of parking, taxi, organization of work of drivers.
- Fluent english
- Japanese language (optional)
- Experience from 2 years as office-manager\secretary
Salary, medical insurance, annual bonus