Administrative Coordinator

Job Description

 

Duties:

  • Supporting the document flow process with suppliers: carrying out the internal approval procedure. contracts/supplementary agreements and other documents related to them.
  • Setting up suppliers in 1C.
  • Processing of closing documents, registration of closing documents in 1C and transfer of invoices for payment.
  • Formation of electronic purchase orders (RF). Entry of information into 1C, support of the process until the actual approval of the budget by the agreeing parties. Supporting office staff in obtaining agreed spending requests.
  • Organisational support for requests related to marketing events. Checking the status of events in the CRM system. Work with the RZN website (Checking events on the website, uploading federal events to the website).
  • Uploading promotional materials for approval in the system.
  • Creation of Contracts, Annexes and Acts for federal GPPs. Coordination of employees for creating contracts for regional GPPs.
  • Gathering, processing and sending information on GPPs for payment.
  • Supporting the work of the administrative group, fulfilling the instructions of the immediate supervisor.

 

Requirements:

  • Higher education;
  • Experience of 1 year in a similar position;
  • Knowledge of paperwork, experience in working with contracts;
  • MS Office, skills of working with Excel, PowerPoint;
  • Stressfulness, responsibility, attentiveness, excellent communication and organisational skills, customer focus.
 
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Contact

Anastasia Soldatkina
+7 495 935-86-06