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Company Secretary (EE/AA)

Job Description

Title:  Company Secretary (EE/AA)
Area:  Cape Town
Salary:  R440 000.00 – R840 000.00 ctc

Brief Description:
A market leader in the printing and manufacturing field is offering an exciting opportunity for a Company Secretary (EE/AA) to join them at their offices in Montague Gardens.

Degree in Commerce / Business (essential).
Holding a CSSA (Chartered Secretaries of South Africa) qualification or equivalent (essential).

Skills & Experience:
At least 3 years relevant experience.
Excellent MS Computing skills.
Advanced English reading, writing and verbal skills.
Organising and executing skills.
Attention to detail.
High level of integrity.
Deciding and initiating action.
Writing and reporting.
Excellent interpersonal skills.
South African citizens only.

Job Description:
The successful incumbent to this position will be responsible, but not be limited to:

·           To be accountable to the company’s board.
·           To provide the directors of the company with guidance as to their duties, responsibilities and powers.
·           To make the directors aware of any law relevant to or affecting the company.
·           To report to the company’s board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules or this Act.
·           To ensure that minutes of all shareholders meetings, board meetings and the meetings of any committees of the directors, are properly recorded in accordance with the Companies Act. This includes keeping records and a register of resolutions taken by shareholders and directors.
·           To certify in the company’s annual financial statements whether the company has filed required returns and notices in terms of the Act, and whether all such returns and notices appear to be true, correct and up to date.
·           To ensure that a copy of the company’s annual financial statements is sent to every person who is entitled to it in terms of the Companies Act.
·           To carry out the functions, where necessary, of a person who is responsible for the company’s compliance with the filing of the annual returns in terms of the Companies Act. 
·           The Company Secretary should assist the nomination committee and ensure that the procedure for the appointment of directors is properly carried out.
·           The Company Secretary should assist in the proper induction, orientation, ongoing training and education of directors, including assessing the specific training needs of directors and executive management in their fiduciary and other governance responsibilities. 
·           The individual directors and the board collectively, should look to the company secretary for guidance on their responsibilities and duties and how such responsibilities and duties should be properly discharged in the best interests of the company.
·           The Company Secretary should provide a central source of guidance and advice to the board, and within the company, on matters of good governance and of changes in legislation.
·           The Company Secretary should have a direct channel of communication to the chairman and should be available to provide comprehensive practical support and guidance to directors, with particular emphasis on supporting the non-executive directors, the chairman of the board and the chairman of committees and the audit committee. 
·           The Company Secretary should ensure that the board and board committee charters and terms of reference are kept up to date.
·           The Company Secretary should be responsible for ensuring the proper compilation and timely circulation of board papers and for assisting the chairman of the board and committees with drafting of yearly work plans.
·           The Company Secretary should have the duty to obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board and board committee deliberations.
·           The Company Secretary’s role should also be to raise matters that may warrant the attention of the board.
·           The Company Secretary should ensure that the proceedings of the board and committee meetings are properly recorded and that minutes of meetings are circulated to the directors in a timely manner, after the approval of the chairman of the board or relevant board committee.
·           The Company Secretary should assist the board with the yearly evaluation of the board, its individual directors and senior management. 
·           The Company Secretary will be responsible to, in consultation with the CEO, CFO and COO, deal with communications to shareholders and responding to requests from the investing community. Detailed records of questions and answers to be kept on file for future reference by the company secretary.
·           The Company Secretary will be responsible to maintain working relationships with the sponsor and the transfer secretaries. This will include but is not limited to the release of SENS announcements (in consultation with the sponsors and the CFO) and arranging AGM and special general meetings as and when required.
·           The Company Secretary will also be responsible to address corporate matters requiring attention by the company secretaries within the Group.

If you have not had any response in two weeks, please consider your application unsuccessful.

For more information please call 021 557 4952 or email