The rol: Accounts Payable Team Leader

Take up a Team Lead position within our Accounts Payable team, based in Cluj Napoca. Main mission is to ensure smooth functionality of AP team, keep member of the team motivated and enthusiastic and make our internal and external customers satisfied by meeting the targets. This is a great opportunity to work in a multicultural, dynamic and fast paced corporate environment, alongside a skilled and progressive team.

Summary

Assists with the day-to-day account payable (AP) processes (i.e. invoice entries and payments, expense report audit, account analysis review, audit requests, time management for AP staff, etc.) and ensures the accuracy of the entire payables process. Responsible for training new AP staff members.
 

Your Main Responsibilities Will Be
 

• Build and maintain efficient working relationship with other Shared Service Centre teams, Lear entities and customers
• Process Accounts Payable invoices on behalf of other locations
• Identify system errors, standardize and improve internal processes
• Support internal and external auditors to in order to meet audit requirements
• Set-up goals and objectives (KPI) for the team, monitor progress to ensure achievement
• Motivate and evaluate employees and address performance issues
• Manage workload of the associates, resolve all issues, organize and lead regular meetings of the team
• Interview, select and train new employees.

Essential Functions

• Processes supplier invoices (including, but not limited to check requests, manual expenses report for management
• Processes payments for supplier invoice and employee expense reimbursements.
• Reviews Invoices on Hold report on a weekly basis and provide updates for all invoices > 45 days – working closely with AP team.
• Completes the quality control process for invoice batches submitted by the AP Team members and validates the invoices based upon accuracy and invoice attachment in system.
• Initiates Create Accounting, Mass Additions Create and submit the Transfer to the General Ledger processes on a daily basis.
• Trains AP team members based upon compliance of company policies and procedures.
• Assists AP Team members with time management of daily, weekly and monthly tasks.
• Provides assistance and/or documentation for internal / external audit requests in a timely manner.
• Responds to internal / external inquiries within 24hrs; researches and resolves invoices and payment discrepancies by communicating with appropriate internal business partners.
• Assumes key departmental responsibilities in the absence of the SSC Manager.

Requirements

Required Skills

• Degree in business administration /accounting/ finance preferred or equivalent combination of education and experience.
• In-depth knowledge of techniques in accounts payable. Experience in general ledger accounting
• Experience in team coordinating, at least 3 years
• Experience in shared services is an advantage
• Upper-Intermediate English (corporate language and process related documentation in English)
• User level PC skills (Microsoft Office - Outlook, Excel, MS Access is advantage)
• Analytical skills
• Attention to detail for accuracy and the ability to multi-task to meet deadlines.
• Strong organizational, interpersonal, and team-oriented skills.
• Able to communicate effectively with internal and external parties and resolve issues diplomatically.

Benefits
 

• 21 days of paid vacation
• Flexible working time-hybrid program
• Quarterly bonus based on KPIs achievement
• Internal accounting trainings
• Meal vouchers
• Free coffee and tea service in the office
• Internal referral program
• Pension contribution
• Company mobile phone tariffs for employees and their family members