Office Administrator / Personal Assistant

Location: Hammersmith
Salary: £27,000 - £37,000 
Contract Type: Permanent | Full-Time | Hybrid (3 days in-office, 2 days from home following training)
Working Hours: Monday–Thursday 9:00am–6:00pm | Friday 9:00am–4:00pm (1-hour lunch break)

A growing and fast-paced property company based in Hammersmith is seeking a highly organised and proactive Office Administrator / Personal Assistant to join their close-knit team. Supporting the Group Operations Manager and four company directors, this is an excellent opportunity for a motivated individual looking to play a pivotal role within a dynamic business.

The successful candidate will thrive in a varied position, balancing core administrative responsibilities with high-level support to senior leadership. This hybrid role offers long-term career progression and the chance to be part of a collaborative and forward-thinking environment.

Key Responsibilities

• Diary & Meeting Coordination: Manage complex schedules for multiple directors
• Bookings: Arrange appointments, contractor and engineer visits, and restaurant reservations
• Office Management: Oversee supplies, coordinate maintenance, and liaise with suppliers
• First Point of Contact: Handle calls and emails with professionalism and efficiency
• Administrative Support: Provide general office support and maintain accurate records
• CRM Oversight: Keep CRM systems updated and assist with improving internal processes
• PA Duties:
  
  • Organise travel, take meeting minutes, and manage reminders
  • Liaise with tenants, investors, and external contacts
  • Coordinate with councils, contractors, letting agents, and project teams
  • Assist with commercial project administration

Candidate Profile The ideal candidate will be a friendly, reliable, and confident professional who enjoys taking ownership of their work. Key attributes include:

• Strong organisational and multitasking skills
• Excellent communication, both verbal and written
• Personable and confident in engaging with stakeholders at all levels
• Proactive approach and solution-focused mindset
• Good working knowledge of Microsoft Office and CRM systems
• Adaptable and dependable team player

Benefits

• Hybrid working model after training
• Friendly and supportive team culture
• Casual “dress for your day” dress code
• Early Friday finish
• Regular team lunches and social events
• Genuine opportunities for career development

Interview Process

1. Stage One: Informal Microsoft Teams interview with the Group Operations Manager
2. Stage Two: In-person interview at the Hammersmith office with the wider team