Our client is a 1966 founded international market leader in the Diamonds manufacturing industry looking for an Administrative Officer in their Dubai office, to expedite kindly share your resume at [email protected]

Responsibilities:

• Travel Desk – coordinating & arranging the employees for their visa, air ticket, travel documents & renewals
• Managing service providers’ contracts.
• Application for new phone lines, and local phone line directory.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques for office & Staff Accommodation.
• Monitor Supply Sources and Negotiate rates for Stationary items
• like paper, toners, office materials etc.
• Monitor monthly MIS on the different purchases made or annual maintenance contracts negotiated, highlighting areas of savings and the areas of concerns in case of exceeding the monthly budget.
• Bring to the notice of the functional / department head in case of any incremental growth in the purchases made by that department.
• Ensure timely payments of services used from external clients.
• Coordination with the local vendor for any hardware related issues.
• Renew contracts with local vendors for maintenance Hardware / networking.
• Leave & Attendance maintenance for all employees of the entity and coordinating with identified India HR Coordinators for attendance of seconded employees.
• Travel Desk requirements for employees from overseas office employees visiting Dubai which includes air bookings, visa applications, Hotel Bookings & any other assistance require to complete the task.
• Vehicle registration & Insurance renewal.
• Renewal of Health insurance for Employee's & Al Barari Staff
• Vehicle registration & Insurance renewal.
• Assisting in employee Medical Reimbursement.
• Maintaining records of employee documents, office documents & Agreements.
• Plan events for office staff.

Educational Qualification

• Any Graduate
• Experience
• 2 + Years