Job Title: Executive Assistant to Country General Manager

Location: Pune
Reporting To: Country General Manager

Role Purpose

The Executive Assistant (EA) to the Country General Manager plays a critical role in enabling leadership effectiveness by providing high-level administrative, operational, and strategic support. This role acts as a trusted partner, ensuring seamless execution of priorities, effective stakeholder coordination, and efficient management of the CGM’s office.

Key Responsibilities

1. Executive Support & Calendar Management

• Manage and prioritize the CGM’s complex calendar, ensuring alignment with business priorities
• Coordinate internal and external meetings, including leadership reviews, board meetings, and global calls
• Prepare daily briefs, agendas, and follow-up trackers

2. Strategic Coordination & Business Enablement

• Act as a liaison between CGM and leadership team, ensuring clear communication and follow-through
• Track key business initiatives, dashboards, and action items across functions
• Support preparation of presentations, reports, and strategic documents

3. Stakeholder Management

• Interface with senior leaders, global teams, clients, and external partners with professionalism
• Manage sensitive communications and maintain high confidentiality
• Facilitate cross-functional coordination for key business priorities

4. Meeting & Governance Management

• Organize leadership meetings, town halls, and key governance forums
• Capture minutes, track decisions, and ensure timely closure of action items
• Drive discipline in cadence and governance processes

5. Travel & Logistics Management

• Plan and manage domestic and international travel, including itineraries and logistics
• Ensure efficient utilization of time during business visits

6. Office of CGM Operations

• Manage correspondence, approvals, and documentation on behalf of the CGM
• Support budget tracking, vendor coordination, and expense management
• Drive special projects and initiatives as assigned

Key Deliverables / Success Metrics

• Seamless calendar and priority management
• High-quality, timely executive communication and presentations
• Effective tracking and closure of leadership action items
• Strong stakeholder feedback and engagement
• Improved efficiency of CGM’s office and decision-making processes

Qualifications & Experience

• Bachelor’s degree (MBA preferred)
• 5–10 years of experience supporting senior leadership (CXO level preferred)
• Experience in multinational or matrix organizations is an advantage

Key Skills & Competencies

Functional Skills

• Advanced MS Office (PowerPoint, Excel, Outlook)
• Comfortable with numbers and dashboard
• Efficient in latest technology and management of social media
• Strong business writing and presentation skills
• Project coordination and tracking

Behavioral Competencies

• High level of confidentiality and integrity
• Strong stakeholder management and influencing skills
• Exceptional organization and prioritization ability
• Proactive, detail-oriented, and solution-driven mindset
• Ability to work under pressure and manage ambiguity

Leadership Attributes

• Acts as a trusted advisor to the CGM
• Demonstrates business acumen and strategic thinking
• Drives ownership and accountability
• Shows resilience and agility in a dynamic environment

Why This Role is Critical

This role goes beyond administrative support—it is central to ensuring that the Country General Manager can focus on strategic priorities while the EA drives execution discipline, alignment, and operational excellence across the organization.