Responsibilities

We are looking for an Event Project Manager with a strong focus on budget management.

The ideal candidate is a Project Manager with a background experience in events with very strong skills in Excel. Financial experience and knowledge is a plus.

(Priority short list:

1. Strong skills in excel

2. Events background & budget experience

3. Financial experience)

.

Excel skills required (not limited to):

• Creating a financial strategy or budgeting plan from scratch and typing it into Excel.
• Taking existing data from a separate document and inputting it into Excel.
• Transferring a schedule from an outside source and rebuilding it in Excel.
• Using shortcuts and formula functions
• Sorting and filtering data

General responsibilities as Project Manager:

• Conducting initial planning meetings with clients to establish goals for the event and develop a budget estimate and timeline
• Preparing detailed schedules for all event activities and managing employees who will be involved in the production of the event
• Develop project budgets for approval by different stakeholders
• Develop project plans to execute events
• Develop recommendations for project plans including risk management plans
• Produce detailed proposals for events according to clients' requirements (including timelines, venues, suppliers, legal obligations, staffing and budgets)
• Present event proposals to management and clients for approval
• Collaborate with internal stakeholders and vendors to ensure adherence to event plans and budget
• Review project deliverables to ensure that project plans are followed
• Propose department's financial budgets for management approval.
• Cashflow forecasting
• Manage financial budgets that are aligned with departmental work plans.
• Liaise with clients on invoicing and payment matters to ensure timely settlement.
• Manage any escalated issues as well as deviations to the project plans.
• Recommend measures to improve event management and outcomes.
• Recommend selection of venues to hold the events based on clients' requirements with internal stakeholders
• Negotiate prices and hire manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
• coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• Manage a team of staff, giving full briefings
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the set up, dismantling and removal of the event and clear the venue efficiently
• Resolve all project issues and deviations to ensure that projects are executed as planned.

Minimum Criteria

• Bachelors Degree in any field.
• 6-8 years of relevant experience Managing and budgeting large scale event projects in Saudi Arabia.
• Candidate must be based in Saudi Arabia.