Our client is a 1966 founded international market leader in the Diamonds manufacturing industry looking for an Executive Assistant in their Dubai office, to expedite kindly share your resume at [email protected]

Job Title - EA to the Directors

Department: Office Services

Location: Dubai

Reports to: Functional:  Director

Regional/ Administrative:   Finance Manager

JOB DESCRIPTION

Purpose of the job: Executive Assistant to the Directors

Accountabilities:

• Handling Directors office and household requirements
• Managing reception
• Travel desk requirements.

Responsibilities:

                Internal Reception Management

• Attending phone calls
• Attending visitors

Travel Desk requirements

For Directors only. 

• Applying Visas for different countries for Directors and their families and home staff.
• Making Travel arrangements for the Directors and their families and home staff
• Co-ordinating with Travel agents for best ticket fares.

Directors Household requirements

• Co-coordinating with Vendors and Service providers for any household requirements.
• Making online payments to Vendors and Service providers.
• All miscellaneous work given by directors and family members.

Others

• Manage the office Admin requirements in the absence of the Administrative Officers

Contacts:

Internal

• Accounts and Finance department
• HR, IT

External

• Service Providers
• Freezone personnel’s

Skill Summary

• Educational Qualification: Any Graduate from recognized university / institute with good academic recor
• Experience: 5 years of experience            

Functional Skills

• Knowledge of freezone, Dubai regulations, Travel Regulations
• Knowledge of company policies
• Good Negotiation / Follow up Skill
• Problem Solving Skills
• Documentation Skill
• Research Skills  

General Skills

• Excellent Communication skills (Written and Verbal)
• Interpersonal Skill
• Analytical Skill & Logical Reasoning
• Influential
• Proactive in taking initiatives
• Presentable