For an International Bank based in Switzerland we are looking for an Executive Assistant that will join the Chief of Staff support team and will assist an Executive Member.

Main Responsibilities

• Management of the Executive Member’s agenda establishing priorities. Planning in advance their presence to fulfil multiple tasks.
• Sorting meeting requests between the Executive and all the stakeholders involved and organize them according to the schedules
• Keep records of meetings ensuring that the database is constantly updated
• Preparing the relevant presentation material or support material for meetings such (brochures, flyers etc.).
• Monitoring the workflow and ensuring that deadlines are met.
• Sorting emails and promptly forward them to the right recipients, guaranteeing internal information flow
• Assist the preparation of Executive Committees meetings planning the follow-ups and future actions if needed.

Requirements

• More than 6 years of experience as Executive Assistant to C-levels or Management.
• Excellent organizational skills, able to multi-task and deliver under short time constraints.
• Flexible and capable of taking actions when needed.
• Teamwork attitude and strong communications skills
• Fluent in English. German, French or Italian are a strong plus

Highly competitive salary.