Objectives of this role

• Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Proven track record in developing new business, Business Analysis, either through extending existing client relationships and/or developing business with entirely new accounts
• Handling Cash flows
• Co-ordination with HODs and external agencies
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site.

Required skills and qualifications

• Excellent written and verbal communication skills
• Exposure to Real Estate Industry will be an added advantage
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• More than 10 years of experience.
• Experience in overseeing budgets and expense.
• Experience in developing internal processes and filing systems