Managing Partner Executive Assistant

About the Position

Our Executive Assistant will promote Company's brand by representing the CEO internally and externally, serving as a liaison between the CEO, executives, employees, consultants, key vendors, investors, the members of the Board of Directors and, possibly from time to time, the media. You will provide executive support in a one-on-one working relationship with our CEO.

Position Responsibilities:

• • Completes a broad variety of administrative tasks for the Managing Partner including, but not limited to, managing an extremely active calendar of appointments; composing and preparing executive correspondence; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas that are often subject to change
  • Plans, coordinates and ensures the Managing Pertner's schedule is followed and respected. Provides a "gatekeeper" and "gateway" role, ensuring the Managing Pertner's time, focus and attention is appropriately balanced in response to internal and external requests.
  • Ensures hat all employees have access to the Managing Pertner in keeping with the company’s Open Door Policy
  • Communicates directly, and on behalf of the Managing Pertner, with Board members, investors, executive team members, consultants and others, on matters related to the Managing Pertner's initiatives and directives
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Pertner, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Delegates tasks as necessary to ensure the EA’s schedule, time and attention allows full attention to responsibilities associated with the office of the Managing Pertner
  • Provides a bridge for smooth communication between the Managing Pertner’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
  • Works closely and effectively with the Managing Pertner to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact and are highly confidential in nature
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
  • Prioritizes conflicting needs; handles situations expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Liaison between Legal, Finance, HR, Privacy/Compliance (“Compliance”) and CEO to promote and support corporate health and governance. Work closely with HR, Finance and Compliance to act as “eyes and ears” for the CEO
  • Manages Administrative and Office Management Staff, either directly or with dotted-line structure, to ensure that all support within the company is aligned on common goals
  • Manages any direct reports to effectively support the company and enable employee success, including management of annual goal plans and performance feedback

Board Support and Responsibilities:

• • Serves as the CEO’s administrative liaison to Company’s board of directors
  • Assists board members with travel arrangements, lodging, and event coordination as needed
  • Maintains discretion and confidentiality in relationships with all board members
  • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials

Company Outreach Responsibilities:

• • Partners with marketing to ensure the CEO’s bio is kept updated
  • Responds to requests for materials regarding the CEO and the organization in general
  • Prepares drafts for written communications from the office of the CEO

Position Qualifications:

• • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Compelling interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, investors, consultants and, from time to time, the media
  • Expert written and verbal communication skills in English and Romaian
  • Demonstrated proactive approach to problem-solving with strong decision-making capability
  • A high level of emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information discreetly, adapt to varying and competing demands, and demonstrate the highest level of customer/client service and response
  • Proven ability to manage staff who directly report to them and to lead without authority in general
  • Achieve high-performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker who actively seeks opportunities and proposes solutions
  • 2 to 3 years of experience supporting C-Level Executives in a fast-paced environment, direct support of a CEO
  • Experience and interest in internal and external communications
  • Proficient in Microsoft Office Suite, Adobe Acrobat, and Social Media web platforms