Job Title:                     Executive Assistant to the CEO – UK

Industry:                      Banking

Location:                    United Kingdom

Salary:                         Competitive Salary Package + Benefits

Job Purpose

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer to ensure the smooth operation of the executive office and assist in managing critical tasks, communications, and projects.

Responsibilities:

Calendar Management:

• Maintain and manage the CEO's calendar, scheduling meetings, appointments, and events.
• Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.

Communication Management:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft and proofread emails, reports, and other documents on behalf of the CEO.
• Handle incoming calls and correspondence, prioritizing and responding as appropriate.

Travel Arrangements:

• Arrange complex travel itineraries, accommodations, and logistics for the CEO's domestic and international trips.

Meeting Support:

• Prepare agendas, presentations, and briefing materials for executive meetings.
• Attend meetings with the CEO, take notes, and follow up on action items.

Document Management:

• Organize and maintain digital and physical files, records, and documents.
• Ensure confidentiality and security of sensitive information.

Project Assistance:

• Assist the CEO in tracking and managing key projects, including research and data analysis.
• Collaborate with other departments to facilitate cross-functional initiatives.

Expense Management:

• Manage and reconcile expense reports, ensuring compliance with company policies.

Board and Committee Support:

• Assist in preparing materials for board meetings and committees as needed.

Qualifications:

• Completion of a Bachelor’s degree; Master’s in Business Administration or relevant discipline.
• Proven experience (3-5 years) as an Executive Assistant or in a similar role supporting senior executives, preferably in the banking or financial industry.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in MS Office Suite and office management software.
• Ability to maintain discretion and handle confidential information.
• Excellent problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work independently.
• Strong attention to detail and a high level of professionalism.

Benefits:

• Competitive salary and performance-based bonuses.
• Comprehensive healthcare and retirement benefits.
• Professional development opportunities.
• A collaborative and dynamic work environment.
• Employee wellness programs.