Position Overview:

We are seeking a highly capable and experienced Executive Assistant to provide comprehensive administrative support to the Managing Director (MD). The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. As the MD's right-hand person, they will be responsible for managing their schedule, communication, and various administrative tasks to ensure the smooth functioning of the company.

Responsibilities:

1. Schedule Management: Effectively manage the MD's calendar, including arranging appointments, meetings, and conferences. Coordinate and prioritize conflicting commitments to optimize the MD's time.
2. Communication: Act as the primary point of contact for internal and external stakeholders, ensuring prompt and professional communication on behalf of the MD. Manage emails, phone calls, and other correspondence.
3. Administrative Support: Provide administrative support to the MD by handling travel arrangements, reservations, and ticket bookings. Process minor payments and transactions accurately and maintain necessary records.
4. HR Support: Utilize your HR experience to assist in creating job descriptions, screening and onboarding clients as required.
5. Manufacturing and R&D Experience: Leverage your familiarity with manufacturing processes and research and development activities to support the MD in relevant projects and initiatives.
6. Documentation and Reporting: Create and maintain documentation, presentations, and reports using Microsoft Office tools. Ensure accuracy and timely delivery of required documents.
7. SAP B1 Experience (Bonus Skill): Utilize your knowledge of SAP B1 to assist with relevant tasks or provide support to the MD and other teams in using the software effectively.
8. Communication and Collaboration: Facilitate effective communication and collaboration between different teams within the company, ensuring information flow and coordination of activities as necessary.
9. Basic IT Hardware Knowledge: Provide basic IT support by assisting with the installation and maintenance of computers, printers, and other hardware devices.
10. Problem Solving and Research: Use your problem-solving, research, and critical thinking skills to tackle challenges and find efficient solutions to various issues that arise.
11. Software Utilization: Efficiently use software tools like ChatGPT for enhanced productivity and improved communication.
12. Experience Requirement: Preferably, candidates should have a minimum of 7 years of relevant experience. However, exceptional candidates with less experience and a strong resume will also be considered.
13. Problem Solving and Responsibility: Demonstrate a proactive approach to problem-solving and take ownership of resolving any issues or challenges that arise on a day-to-day basis. Display resourcefulness and the ability to make informed decisions in the absence of the Managing Director, ensuring the smooth operation of business activities.

Qualifications:

• Bachelor's degree or equivalent experience in a related field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• HR experience, particularly in creating job descriptions and onboarding, is preferred.
• Familiarity with manufacturing and research and development processes is highly desirable.
• Knowledge of SAP B1 is a bonus.
• Basic IT hardware knowledge and troubleshooting skills.
• Exceptional problem-solving, research, and critical thinking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong attention to detail and ability to maintain confidentiality.
• Excellent interpersonal skills and the ability to work with teams across the organization.

Location: Hinjewadi, Pune
Employment Type: Full-time, In office

Note: Candidates with a diverse range of experiences and a demonstrated ability to excel in a similar role will be considered, regardless of the exact number of years of experience.