Role: Head of Supply Chain Management            

Department: Purchase

Division: Operations      

Functional Reporting: MD           

Administrative Reporting: MD

Job Objective:

This role assumes a Leadership Position and would directly report to the Managing Director.  The crux of the role would be to oversee and manage Purchase and Stores department of the company in tandem with Maintenance Department. Expertise in working for Procurement with MRO (Maintenance, Repairs, Operations) is a must. The role assumes sound techno-commercial knowledge and relevant experience preferably in Automobile / Heavy equipment sector.

Key Responsibility Areas:  Key Result Areas:

1.Strategy :       

• To develop and maintain long term relationships with multiple vendors in the entire supply chain, including supplier selection, evaluation and laid down best industry practices for procurement.
• Develop an overall vendor base which creates and sustains a competitive advantage by utilising global/local market exploitation, leveraging spends and leveraging technologies
• To undertake various cost optimisation initiatives for overall optimisation in procurement cost.
• To ensure and develop best practice of inventory management in order to reduce inventory carrying cost.
• Responsible for managing relationships and negotiating with key suppliers at a senior and strategic level
• Craft negotiation strategies and close deals with optimal terms
• Forecast price and market trends to identify changes of balance in buyer supplier power
• Support the Annual Operating Planning process by preparing procurement budget for required expense projection 

2. General and Task Management:         

• To Lead Purchase Team consisting of team of 6 to 8 people and develop best procurement policies and procedures for ensuring smooth functioning of equipment maintenance
• To develop proper MIS system for the top management and develop dashboards for quick decision making by the management
• Develop, implement and maintain a supplier relationship and evaluation process to measure effective supplier performance and compliance
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy
• Ensuring the compliance with Internal audit requirements and closure of internal audit observation within the due timelines
• To do the cost benefit analysis in context of buy or outsource

3.People Management:              

• Lead the department under control. Coach, mentor and develop direct individual KRAs for reportees and monitor those KRAs on monthly basis
• Create and manage a high performing team that delivers continuous improvement, added value and cost reductions
• Ensure strong communication between teams under leadership to facilitate exchange of information and in order to implement change and improvements
• Work closely with fleet managers and Maintenance HODs to source new and alternative raw materials

Key Performance Indicators:

1. Optimisation of Procurement cost    
2. Lead Time Optimisation /reducing downtime of equipment’s
3. Identification and development of new vendors               
4. Optimisation of Slow/Non-moving inventory and Tracking Inventory obsolescence as a percentage of total
5. Adherence to internal SOPs
6. Logistics/Fright optimisation
7. MRO inventory days of supply                                       
8. Days payable outstanding (Monitoring at least for MSME client)

Job Specifications:

Qualification:    Educated to degree level (preferably Masters) in a relevant commercial or engineering discipline     

Work experience as a Head/Vice president/General Manager of Purchase/Procurement/Supply Chain Management department 

Any mandatory certifications /skills required       Preferably a Fellow or Member of The Chartered Institute of Procurement & Supply (CIPS)

Relevant Experience:     Min. years of relevant experience required 15+ years

Skills Required

• Knowledge and technical understanding of automotive processes and components and supply chain management
• Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers
• Strong and confident negotiator with the ability to negotiate at all levels
• Excellent communication, interpersonal and influencing skills
• Excellent analytical and problem-solving abilities
• Results orientated with ability to plan and deliver against project deadlines
• Commercially and financially astute with experience of managing budgets

Other Requirements: Computer literate, especially Excel skills Example roles this job description may cover, Candidate having exposure to SAP system would be an added advantage.