Our client is seeking an organised and enthusiastic professional with a passion for providing top-notch administrative support to join their dynamic team as a Legal Administrative Assistant / Receptionist.

Candidates with a keen eye for detail and excellent interpersonal skills are encouraged to apply.

Main Responsibilities

Administrative Duties:

• Provide comprehensive legal administrative assistance to Solicitors and other fee earners, including audio and copy typing of documents, letters, memos, and invoices.
• Open and archive files following standard procedures.
• Undertake scanning and copying tasks as required.
• Collaborate with the facilities team to log and request Wills/Deeds/Documents from offsite storage.
• Serve as the first point of contact for client queries, handling telephone calls and forwarding queries as necessary.
• Receive, open, scan, and distribute all incoming mail each morning.
• Frank and label all outgoing mail each afternoon.
• Manage office stationery supplies.

Reception Duties:

• Cover the reception desk, welcoming visitors.
• Make tea/coffee for guests and clear away afterward.
• Arrange meetings, book rooms, and organize refreshments/catering.
• Ensure the kitchen area is clean and well-stocked with supplies.

Person Specification Experience:

• Previous experience in an administrative role is essential.

Knowledge and Skills:

• Excellent interpersonal skills—polite, personable, and articulate.
• Outstanding verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Strong organizational skills and the ability to prioritize tasks.
• Ability to perform well under pressure during busy periods.
• Competent IT skills.
• Proficient in audio and/or copy typing.

Other:

• Friendly and approachable nature with an enthusiastic approach to the job.
• Punctual with good timekeeping.
• Professional appearance.
• Respectful of diversity and inclusion within the workplace.

Why Join Our Client?

• Be a part of a supportive and inclusive team.
• Engage in meaningful work within a professional environment.
• Opportunities for growth and development.