Job Description: Manager – Project Sales & Purchase

Reporting to: Project & Purchase Head

Position Overview:

We are looking for a dynamic and detail-oriented Manager – Project & Purchase to lead end-to-end project coordination and procurement operations. This role requires a blend of project planning, strategic sourcing, vendor management, and cross-functional coordination. The ideal candidate will ensure timely execution of project deliverables, cost-effective procurement of materials and services, and efficient alignment with internal stakeholders and suppliers.

Key Responsibilities

Project Planning & Coordination

• Ensure job orders are planned and executed as per scheduled timelines.
• Coordinate with execution teams to monitor job status and mitigate delays.

Procurement & Purchase Operations

• Process purchase requisitions and ensure timely placement and follow-up of purchase orders (POs).
• Liaise with suppliers for order tracking, shipment schedules, and delivery coordination.
• Oversee inbound transport/freight planning and resolve delivery discrepancies.
• Maintain and update purchasing records, reports, and pricing data.

Vendor & Contract Management

• Administer contract performance including delivery terms, insurance, warranty compliance, and damage claims.
• Maintain vendor rating systems for performance evaluation during PO issuance.
• Escalate and resolve PO discrepancies, value mismatches, or shipment variances.

Stakeholder Communication & Reporting

• Act as a single point of contact for internal/external stakeholders for project and purchase matters.

Documentation & Data Management

• Ensure accurate record-keeping of procurement documents and project logs.
• Maintain real-time updates in ERP/inventory systems to reflect order status and documentation.
• Compile and analyze data for raw materials, packaging, consumables, and chemicals to identify procurement trends and optimization opportunities.

Payment Coordination & Cash Flow Support

• Coordinate with finance for timely payment collection based on agreed terms.
• Support reduction in outstanding receivables and enhance financial stability.

Desired Candidate Profile

• Education: Bachelor's in Mechanical/Production Engineering or Supply Chain; MBA preferred.
• Experience: 8–12 years in project and procurement functions, preferably in engineering, HVAC, or manufacturing sectors.

Skills:

• Proficiency in ERP systems, purchasing software, and MS Excel.
• Strong negotiation, vendor management, and analytical skills.
• Excellent coordination, communication, and documentation abilities.
• Ability to manage multiple priorities and meet tight deadlines.