Job Title: Personal Assistant to Managing Partner
Location: Mumbai
Reporting To: Managing Partner

Female Candidates Only

Job Summary:
We are looking for a dependable and detail-oriented Personal Assistant to support the Managing Partner in day-to-day office and administrative functions. The role involves managing the Partner’s schedule, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate will be proactive, organized, and maintain a high level of discretion and professionalism.

Key Responsibilities:
• Manage and maintain the Managing Partner’s calendar – scheduling meetings, appointments, and calls
• Coordinate internal and client meetings, ensuring timely reminders and preparation of necessary materials
• Handle correspondence on behalf of the Partner – emails, phone calls, follow-ups, and drafting routine communications
• Prepare agendas, take meeting notes, and ensure follow-up on action items
• Liaise with internal departments, clients, and external stakeholders as required
• Maintain organized digital and physical files, records, and documentation
• Make travel arrangements, manage itineraries, and handle logistics
• Provide administrative and personal assistance, as needed
• Maintain confidentiality and discretion in all aspects of the role
• Handle family office responsibilities, including:
 • Liaising with service providers such as real estate agents, bankers, insurance agents, and vendors
 • Maintaining important family documents including IDs, medical records, insurance policies, and passports
 • Monitoring and ensuring timely renewals and compliance for items such as visas, insurance, memberships, etc.
 • Coordinating with accountants, investment advisors, and other professionals for routine updates and documentation

Required Skills & Qualifications:
• Any graduate from a recognized university
• A master’s degree in management or a related field would be an added advantage
• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
• 5 to 9 years of relevant experience
• Excellent written and verbal communication skills
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational and time-management abilities
• Professionalism, discretion, and a solution-oriented mindset