Job Brief:

The Procurement Officer will be responsible for providing an end-to-end procurement function for the supply of hospital items by sourcing, evaluating, negotiating, ordering, contracting and expediting orders to ensure stock availability of the right products at the right time.

Primary Responsibilities:

• Obtaining quotation locally & overseas.
• Negotiating with the local and international vendors to obtain advantageous terms & Conditions.
• Placing the purchase order for management approval, taking into consideration the products brand, availability and price.
• Monitoring progress of the urgent requirements and taking the required action.
• Preparing sheets for the evaluation, checking the requirement items against the vendor's offers.
• Preparing sheets for the annual tenders.
• Maintains regular contacts with end users (hospital departments) in order to ensure that their needs are met.
• Maintains good relationship with vendors so as to ensure that the hospital's needs are supplied expeditiously. 
• Maintains a well-organized records system for all the related activities.
• Maintain the section activity in accordance with best procurement practices. 
• Follow the policy & procedure of the department and working in coordination with the general hospital policy, procedures, and standards. 
• Comply with any assigned tasks related to procurement in the hospital. 
• Comply with the schedule of the department. 
• Assist in preparing weekly, monthly and annual reports and forms. 
• Adheres to current organizational performance improvement priorities. 
• Make recommendations and take actions to improve personal or departmental performance.
• Participates in quality studies through data collection. 
• Perform other related duties as assigned by Superior. 
• To apply and adhere to all hospital Quality Improvement and Patient Safety policies, procedures and standards.
• Serves in committees and teams as department representative. 
• Responsible for the safety issues related to the job. 
• Responsible for the confidentiality of information that they access to or came across during their work at the hospital. 
• Responsible for complying with the hospital code of conduct and the patient and family rights’ standards.
• Perform other job-related duties as assigned by the Supervisor. 
• Deputizes other Procurement Officers during absence. 
• Deputizes the Procurement Supervisor during absence.

Professional Qualifications and Requirements:

• Educational: bachelor’s degree in pharmacy or other equivalent field from recognized college.
• Professional experience: Minimum of (2) years of progressive post-graduate experience of similar filed or other relevant filed, preferably in healthcare organizations.
• Saudi Nationals are preferred.

Skills:

• Thorough knowledge of material supply organization policies, systems and procedures.
• Having good relationships with all the key persons all over the medical vendors.
• Having good computer skills, knowledge of MS office application (Word, Excel, and PowerPoint).
• Having Good command of oral and written in English and Arabic.
• Customer Service Oriented.
• Working in a team group.
• Capability of working in stressful situations and circumstances.
• Knowledge of security policies and procedures.
• In-depth knowledge of the market products and authorities’ regulations.
• Contract management, Strong negotiation and analytical capabilities.