Temporary Programme Communications / Project Coordination Role Location: Milton Keynes (Hybrid – business dependent)
Contract: 23rd February – 30th April
Hours: 40 hours per week | 08:30–17:30 (1 hour unpaid break)
Rate: £37.50 per hour

Our client is seeking an experienced Programme Communications / Project Coordination professional to support a critical phase of programme delivery, with a strong focus on stakeholder engagement, communications governance, and asset coordination.

This role will sit within a broader programme environment and will play a key role in driving communications deliverables forward, ensuring sign-offs are achieved on time, risks are flagged early, and stakeholders remain aligned.
Role Overview The successful contractor will be responsible for coordinating programme communications activity across multiple workstreams, ensuring all briefs, assets, and communications are clearly defined, tracked, delivered, and signed off in line with agreed timelines.

This is a hands-on coordination role, requiring someone confident operating in complex, fast-moving environments with multiple stakeholders and dependencies.

Key Responsibilities Programme Communications & Coordination

• Own and manage the end-to-end coordination of programme communications activity
• Manage the sign-off process for briefs, communications, and assets, ensuring:
  
  • Key stakeholders are aware of requirements
  • Stakeholders are involved in creation where required
  • Clear deadlines for review and sign-off are established and adhered to
• Hold creators and contributors accountable to agreed timelines
• Proactively identify and escalate risks related to timing, dependencies, or approvals

Asset & Content Coordination

• Coordinate non-training assets from other programme streams for use within the Communications and Rollout stream (e.g. videos, training plan support materials)
• Ensure all assets are accurate, aligned, and ready for launch
• Coordinate creation and upload of communications assets to LEAP to support programme launch

Stakeholder Engagement & Internal Communications

• Drive internal communications across both VWG and Calex stakeholder groups
• Support the visualisation of the “final product” to ensure clarity and alignment internally
• Ensure the right stakeholders are engaged at the right time throughout the process

Delivery & Ownership

• Drive key deliverables forward proactively, maintaining momentum across the programme
• Step in to cover gaps or absence (e.g. illness or non-working days) on an ad-hoc, exception basis
• Identify currently unidentified gaps or requirements and take ownership of defining and briefing these

Governance, Planning & Documentation

• Establish and maintain clear timelines for the creation and delivery of communications items
• Create and maintain a communications briefing master pack for internal stakeholders
• Keep documentation up to date based on governance meetings and programme updates

Required Skillset Exceptional Coordination & Workflow Management

• Proven ability to manage multiple moving parts across different workstreams
• Strong at tracking dependencies and ensuring assets arrive when required
• Comfortable flagging risks early and proposing practical solutions

Strong Stakeholder Management

• Confident chasing, nudging, and holding stakeholders to deadlines
• Clear and consistent communicator around expectations, timelines, and risks
• Builds trust through organisation, follow-through, and proactive engagement

High-Level Organisational Skills

• Experienced in maintaining master packs, trackers, and governance documentation
• Brings structure to ambiguity and evolving requirements
• Ensures information is accurate, accessible, and current

Communication & Visualisation Skills

• Able to translate complex programme activity into clear, digestible updates
• Supports internal communications and “final product” visualisation
• Ensures communications assets are aligned, accurate, and ready for deployment

Delivery-Focused Mindset

• Self-starting and delivery driven
• Takes ownership of gaps and turns them into actionable briefs
• Maintains momentum even when working across busy or stretched teams

Attention to Detail & Quality Control

• Ensures all briefs, communications, and assets meet quality standards
• Confirms sign-off requirements are met and documented
• Maintains consistency across multiple creators and streams

Systems & Process Competence

• Comfortable working with LMS platforms
• Experience coordinating uploads and ensuring assets meet platform requirements
• Able to support process definition and optimisation for BAU communications

Nice to Have (Not Essential)

• Experience defining or improving communications processes
• Ability to map workflows and identify optimisation opportunities