My client in NW London are recruiting for a Sales Ledger/Accounts Receivable/Cash Allocation Administrator, to support their growing team.

This is a Temp to Perm position paying £28K

Must have experience!

• Purpose of the Job:

Responsible for Cash Allocations for USA regions:

New York/ Los Angeles/ Miami and Chicago

• Work alongside and assist UK/Europe Cash Allocation Supervisor with any queries (cover in absence)

• Cheques (will be scanned/banked in USA)
• Recurring Credit/Debit Cards
• ACH/BACS Transfer

• Assist UK/Europe Cash Allocation Supervisor with any Group queries

• Allocation period 24 hours from date of arrival in Bank
• Daily Tasks

• Download Bank Statement for all USA regions- Allocate/update system with scanned cheques cleared in Bank from the previous day.
• Download Card Virtual Payment Report (Authorised.net)
• Download Customer Weblink Payment Report (Orbital Gateway)
• Enter receipting details on Excel Spreadsheet separating into the region they represent
• Reconcile receipts to ensure they match total in Bank
• Ensure Cash Book is reconciled (daily)
• Add any new recurring card paying customers to Orbital Gateway on-line portal and update payment type on the client record to match
• Assist US Credit Controllers to Process monthly recurring Card Payments
• Investigate and follow up Checks deposited with no remit details, client must be contacted and payment allocation information obtained, so allocation can be completed within allocation period.
• Activate client record status from 'new' status once Advance Payment is received
• Respond to receipting enquiries received from internal staff and external clients.
• Ensure Unidentified receipts requiring investigation are followed up quickly and thoroughly to prevent cash receipt build up and to ensure client records are updated within the 24 hour allocation period.
• Assist and support US Credit Controllers to resolve receipting queries
• Source and identify long term credit balances

Monthly Tasks

• Assist UK Controller with adding new Direct Debit Mandates and processing at end of month
• Process recurring card payments
• Update Monthly Cash report in Power BI to show receipt breakdown of payment types receipted into the business, within the month
• All Check Receipting to be completed in time to respect the Month End close.
• Update client record with correct collection status and controller
• Auction House monthly reconciliation
• Other Ad hoc duties as advised by Group Credit Control Manager

1. Knowledge, Skills and Experience

• Previous knowledge of a computerised accounting system
• Experienced in Sales Ledger
• Must possess Advanced Excel skills
• Good working knowledge of Word
• Excellent customer service skills
• Broad aspect of Cash Allocation is mandatory
• Must be assertive and proactive

1. Main Accountabilities and How These Are Achieved*

• Must be able to work unsupervised.
• Must possess high attention to detail
• Prompt accurate and up to date client records to be readily available.
• Must be able to prioritise workload to achieve no daily overlaps of cash by using initiative to ensure all receipts are posted the individual client records by
• Ensure end of day bank reconciliation

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.