Property, Facilities & Real Estate Management
17 Jul
Assistant Contracts Manager (Industrial Food Services, Catering, Camp and Facilities Management)
12000-17000 AED + Medical Insurance + Air ticket allowances
We are hiring an Assistant Contracts Manager for a leading UAE company specializing in industrial catering, camp management, facilities management, and support services across sectors including oil & gas, energy, defense, healthcare, and infrastructure
Job Title: Assistant Contracts Manager
Location: Abu Dhabi – KIZADIndustry: Industrial Food Services, Catering, Camp and Facilities ManagementRole Type: Full-Time
Role Summary
The Assistant Contracts Manager supports contract management across Catering, Camp & Facilities Management portfolios. The role focuses on drafting, reviewing, renewals, extensions, amendments, variations, KPI monitoring, contractual compliance, service continuity, and risk mitigation.
Key Responsibilities
Contract Management
· Draft and review service contracts from pre-bid stage to award, ensuring risks are mitigated across terms and conditions, commercial provisions, and scope of work. Coordinate with internal teams, as required, to obtain inputs on scope, commercial, and QHSE matters.
· Prepare contract review files using approved templates, ensuring risks and potential issues are identified, escalated, and negotiated with clients before contract signature.
· Track and monitor contract performance through KPIs and financial analysis until expiry or termination, in line with contractual provisions and company policies.
· Maintain contract management tools and dashboards to monitor deliverables, key obligations, and potential issues proactively.
· Prepare monthly and quarterly contract reports and dashboards for management review.
· Draft, review, and manage subcontracts, ensuring key risks, obligations, and costs are passed down on a back-to-back basis where applicable.
· Draft, review, coordinate, and monitor contractual correspondence, notices, letters, and responses with clients and subcontractors.
· Ensure valid documentation is maintained for all active contracts, including authorised signatory and company documents.
· Maintain a central contract register, ensuring contract status, key dates, obligations, and responsible stakeholders are accurate and up to date.
· Support contract management by summarising key obligations, service levels, penalties, invoicing terms, and escalation requirements.
Renewals & Extensions
· Monitor contract validity and expiry dates, and initiate renewal or extension processes in advance to avoid service disruption.
· Review active contracts before renewal or extension, confirming whether terms remain acceptable and recommending amendments where required.
· Coordinate with internal departments on scope, pricing, performance, and other applicable matters before processing renewals.
· Review renewal and extension documentation and coordinate with clients to ensure alignment before execution.
· Identify opportunities for commercial improvement during renewals, including price adjustments, scope optimisation, and improved payment terms.
Amendments & Variations
· Draft, review, and manage amendments, addenda, and variations throughout the contract lifecycle.
· Assess the contractual and commercial impact of changes and secure required internal alignment and approvals.
· Monitor amendments and variations to ensure valid and complete documentation is maintained at all times.
· Track approvals and follow up with clients and Business Development until formal execution.
· Maintain a variation log to track change requests, approval status, commercial impact, and implementation dates.
Qualifications & Experience
· Bachelor’s degree in finance, Business Administration, Accounting, Law, or related professional qualification.
· Minimum 5 years’ experience in contract management.
· Strong understanding of contract structures, commercial terms, risk, and compliance requirements.
· High attention to detail with strong proficiency in MS Excel, Word, and PowerPoint.
· Strong communication, stakeholder coordination, and independent working skills.