Information Technology & Software
6 Jul
Administrative Assistant
------ UAE Nationals ONLY -----
Antal International is collaborating with one of the UAE’s leading government entities on a landmark initiative aimed at modernizing and strengthening the nation’s financial infrastructure.
Our client, a key part of this strategic government initiative, is focused on transforming the UAE’s financial ecosystem through the use of artificial intelligence, advanced data analytics, and cutting-edge digital technologies.
We are currently seeking to hire a Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment.
Title - Administration Assistant / Front Office & HR Support
Salary - AED 15,000 to AED 20,000 + Benefits
Location - Abu Dhabi
Role Overview
The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front
office operations while also providing high-level executive, administrative, and HR coordination
support. The role serves as a key enabler for both leadership efficiency and HR operational
excellence within a highly regulated and confidential financial environment.
This position requires strong organizational capability, HR exposure, and the ability to interact
confidently with senior stakeholders, regulators, and executive leadership.
Key Responsibilities
Executive & Administrative Support
• Provide direct support to senior leadership and executive teams
• Manage complex calendars, meeting coordination, and executive scheduling
• Prepare presentations, reports, briefings, and executive correspondence
• Coordinate internal and external meetings including logistics, agendas, and follow-ups
• Maintain strict confidentiality in handling sensitive information
Front Office & Stakeholder Management
• Lead front office operations as the primary contact for VIPs, regulators, and visitors
• Ensure a seamless, professional reception experience aligned with corporate standards
• Manage visitor access, security protocols, and reception administration
• Act as liaison between executives, employees, and external stakeholders
HR Coordination & Support (Core Function)
• Support HR team in day-to-day HR operations and administrative processes
• Assist with onboarding and induction of new employees (documentation, access, setup
Coordination)
• Maintain employee records, HR files, and data accuracy in HR systems
• Coordinate interview scheduling, candidate visits, and recruitment logistics
• Support HR communications, announcements, and internal employee engagement
activities
• Assist in tracking attendance, leave records, and HR compliance documentation
• Coordinate with payroll/HR operations teams where required
Office & Operations Management
• Oversee general office administration and ensure smooth daily operations
• Manage vendors, office supplies, and service providers
• Coordinate facility management and workspace readiness
• Support procurement requests and administrative budgeting inputs
Meeting & Event Coordination
• Organize leadership meetings, workshops, and internal events
• Coordinate logistics for executive-level sessions and strategic gatherings
• Ensure meeting rooms are prepared with required materials and technology setup
Required Skills & Qualifications
• Bachelor’s degree in Business Administration, HR, or related field
• 5–8 years of experience in executive support, office coordination, or HR administration
• Prior exposure to HR operations or HR coordination is essential
• Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
• Excellent written and verbal communication skills (English and Arabic is MUST)
• High level of professionalism, discretion, and stakeholder management ability
• Strong multitasking and organizational s