Engineering - Electrical & Electronics
8 Sept
PROCUREMENT MANAGER
1. Procurement Planning• Translate approved backlog, stock requirements, replenishment plans, and authorized internal requirements into astructured procurement plan.• Confirm the required product, specification, quantity, delivery date, destination, and commercial basis beforeprocurement begins.• Coordinate with inventory and warehouse personnel to confirm free stock, reserved stock, in-transit stock, andopen purchase commitments.• Avoid unnecessary procurement where available or incoming stock can satisfy the approved requirement.• Prioritize procurement actions according to customer commitments, production lead times, supply risk, andmanagement direction.2. Purchase Requisition Governance• Ensure every purchasing action begins from an authorized and complete purchase requisition or equivalentapproved requirement.• Verify technical descriptions, product codes, quantities, delivery requirements, project references, and budget ororder linkage.• Return incomplete, contradictory, or unauthorized requirements for clarification before supplier commitment.• Maintain traceability from approved requirement through supplier enquiry, quotation, evaluation, purchase order,receipt, and closure.3. Supplier Enquiry and Sourcing• Identify appropriate approved suppliers or manufacturing partners for each requirement.• Issue complete and comparable requests for quotation that clearly define technical, commercial, quality,documentation, and delivery expectations.• Obtain competitive supplier offers in accordance with the company sourcing and approval framework.• Develop alternative sources for critical, high-risk, long-lead, or single-source products where commerciallypractical.• Protect confidential customer, product, design, and pricing information during sourcing activity.4. Supplier Quotation Evaluation• Evaluate supplier quotations on total landed value rather than unit price alone.• Compare price, currency, payment terms, manufacturing lead time, freight, duty, delivery terms, warranty, qualityobligations, documentation, validity, and replacement conditions.• Coordinate technical evaluation with Engineering & Products Design, the Chief Technology Officer, or otherauthorized technical roles where required.• Document the commercial evaluation and recommendation so the sourcing decision is auditable.• Identify deviations, exclusions, substitutions, and commercial risks before supplier selection.5. Negotiation and Supplier Selection• Negotiate supplier price, discounts, payment terms, delivery, freight basis, warranty, quality requirements,replacement obligations, and other relevant commercial conditions.• Recommend supplier selection based on an objective balance of cost, compliance, quality, capacity, reliability, andlead time.• Do not compromise mandatory technical or quality requirements to achieve price savings.• Escalate conflicts of interest, unusual prepayment requests, unapproved suppliers, sanctions concerns, or othersignificant commercial risks.6. Purchase Order Management• Ensure purchase orders accurately reflect the approved supplier offer, specification, product code, quantity, price,currency, payment terms, delivery terms, delivery location, warranty, documentation, and project or stockreference.• Obtain the required commercial, technical, and financial approvals before commitment.• Release purchase orders only within delegated authority and approved process controls.• Control revisions and cancellations so suppliers and internal stakeholders operate from the current authorizedinstruction.• Maintain complete acknowledgement and acceptance records from the supplier.7. Production, Supply, and Expediting• Track supplier acknowledgement, production milestones, readiness dates, inspection status, documentation,dispatch, and expected arrival.• Maintain an accurate open purchase-order and delivery-status register.• Identify slippage before it affects customer commitments and develop recovery options.• Coordinate priorities where multiple orders compete for supplier or manufacturing capacity.• Escalate delays, capacity constraints, specification questions, or material shortages through the Supply Chain &Pricing Director.8. Supplier Management• Support supplier qualification, onboarding, approval, performance review, and corrective action.• Maintain reliable supplier master data and commercial records.• Monitor supplier delivery, responsiveness, price stability, documentation, quality, and corrective-actionperformance.• Conduct structured supplier reviews for critical or underperforming suppliers.• Recommend development, suspension, replacement, or removal of suppliers based on documented performanceand risk.9. Supplier Quality Interface• Coordinate inspection requirements with Supplier Quality before production release, shipment, or receipt whereapplicable.• Ensure suppliers receive current approved technical and quality requirements.• Support containment, replacement, rework, return, credit, and corrective action when supplied material is nonconforming.• Ensure repeated supplier failures are escalated and considered in sourcing decisions.• Maintain commercial recovery records for quality-related supplier failures.10. International Sourcing and Logistics Interface• Plan procurement with awareness of manufacturing, consolidation, freight, customs, duty, import documentation,and country-of-origin requirements.• Coordinate shipping readiness and documentation with the Logistics Specialist.• Avoid avoidable expedited freight through timely procurement and active supplier follow-up.• Ensure shipping documents match the purchase order and receiving requirements.• Escalate import, documentation, freight, or regional supply-continuity risks promptly.11. Goods Receipt and Discrepancy Resolution• Support Warehouse and Supplier Quality in resolving quantity, product, documentation, condition, or specificationdiscrepancies identified at receipt.• Coordinate supplier returns, replacements, credit notes, missing quantities, or corrective action.• Ensure purchase orders and supplier commitments are closed only after outstanding discrepancies are resolved orformally accepted.• Maintain visibility of open claims and their financial or delivery impact.12. Cost, Cash, and Working-Capital Discipline• Coordinate with Pricing to provide current supplier and landed-cost information.• Coordinate with Finance on supplier terms, payment requirements, commitments, and cash-flow implications.• Negotiate commercially sustainable payment terms without creating supply or quality risk.• Minimize excess purchasing, premature commitment, avoidable advances, emergency freight, and unplannedinventory exposure.• Report savings, cost avoidance, purchase-price variance, and major cost movements transparently.13. Documentation, Compliance, and Auditability• Ensure the Document Controller maintains complete procurement files and current controlled records.• Maintain supplier quotations, evaluations, approvals, purchase orders, acknowledgements, correspondence,quality records, delivery documents, and closure evidence.• Ensure purchasing actions comply with approved policies, authority limits, segregation of duties, and conflict-ofinterest expectations.• Support internal, financial, quality, and management reviews with traceable records.14. Team Leadership and Reporting• Set clear workload, priority, quality, and performance expectations for procurement personnel.• Review open requisitions, supplier enquiries, purchase orders, late items, risks, claims, and team capacity.• Develop negotiation, sourcing, technical-product, systems, documentation, and supplier-management capabilitywithin the team.• Provide accurate procurement, supplier, cost, lead-time, and risk reporting to the Supply Chain & Pricing Director.• Promote coordinated working across the United Arab Emirates, Saudi Arabia, and international sourcing locations.
