Job Title: Assistant Company Secretary – (FTC) – Ghana (Hybrid)
Industry: Banking
Location: Ghana
Salary: Competitive Salary + Other Benefits
Role Purpose
We are seeking an exceptionally hardworking, experienced and highly motivated Assistant Company Secretary to provide comprehensive corporate governance and company secretarial support to a financial services institution.
The successful candidate will support the effective administration of the Board of Directors, Executive Management Committee and other governance committees, ensuring that governance processes, documentation and reporting requirements are delivered accurately, professionally and within agreed timelines.
This position requires a confident, personable and self-motivated professional with substantive company secretarial and corporate governance experience, excellent judgement and the ability to take ownership of responsibilities without close supervision.
The individual must demonstrate intellectual curiosity, a genuine willingness to learn and the capacity to adapt quickly to established governance frameworks, processes and expectations.
Key Responsibilities
Board and Committee Secretariat Support
- Provide effective secretariat support to the Board, Executive Management Committee, Operations Committee and other designated governance committees.
- Coordinate meeting schedules, governance calendars, agendas and meeting arrangements.
- Prepare, review and distribute accurate, comprehensive and timely Board and committee packs.
- Attend physical and virtual meetings as required, preparing clear, accurate and professional minutes that appropriately capture key discussions, decisions and agreed actions.
- Maintain comprehensive action trackers and proactively follow up on outstanding matters.
- Anticipate committee requirements and ensure that relevant documentation and information are available ahead of meetings.
- Coordinate post-meeting activities, including circulation of approved decisions and follow-up actions.
Corporate Governance and Regulatory Compliance
- Maintain accurate statutory registers, governance records, committee documentation and relevant corporate records.
- Assist with the preparation, review and maintenance of governance policies, committee terms of reference and related documentation.
- Support statutory and regulatory filings, governance disclosures and reporting obligations.
- Assist with governance documentation, including management responsibility frameworks, annual reports and relevant regulatory disclosures.
- Support the continuous improvement of corporate governance policies, procedures and internal controls.
- Ensure strict confidentiality and secure handling of sensitive Board, management and institutional information.
Stakeholder Engagement and Coordination
- Build effective professional relationships with Board members, senior executives, colleagues and other stakeholders.
- Communicate confidently, respectfully and professionally with individuals at all organisational levels.
- Work collaboratively with colleagues from diverse professional and cultural backgrounds.
- Support Board training administration, governance reporting and committee membership records.
- Exercise sound judgement, discretion and diplomacy when handling sensitive matters.
Additional Governance and Departmental Support
- Provide company secretarial and administrative support to trustee meetings and associated foundation governance activities, where required.
- Assist with departmental reporting, governance projects and related administrative responsibilities.
- Identify opportunities to enhance governance effectiveness and operational efficiency.
- Undertake other reasonable responsibilities assigned by the General Counsel & Company Secretary.
Professional Experience and Skills
Essential Requirements
- Substantive professional experience in company secretarial practice, corporate governance or closely related legal and governance functions.
- Demonstrable experience supporting Boards, executive committees or senior management governance structures.
- Strong practical experience preparing high-quality minutes, agendas, Board papers, governance reports and action trackers.
- Sound knowledge of corporate governance principles, regulatory compliance and company secretarial practices.
- Excellent written and verbal English communication skills, including exceptional drafting, proofreading and attention to detail.
- Strong organisational skills and the ability to manage competing priorities under demanding deadlines.
- Proficiency in Microsoft Office, Microsoft Teams and electronic document management systems.
- Ability to work independently, anticipate requirements and deliver assignments with minimal supervision.
- Proven ability to maintain absolute discretion and confidentiality when handling commercially sensitive information.
Highly Desirable
- Company secretarial or corporate governance experience gained within established international regulatory environments.
- Experience working within banking, financial services or another highly regulated sector.
- Familiarity with Board management software, including Nasdaq Boardvantage, Board Intelligence or equivalent platforms.
- Experience supporting complex governance structures and multiple committees.
- Exposure to governance frameworks and regulatory reporting requirements across different jurisdictions.
Qualifications
- Bachelor's degree in Law, Business Administration, Accounting, Finance or another relevant discipline.
- Professional qualifications in company secretarial practice, corporate governance or law are highly desirable.
- Membership of a recognised governance or professional body would be an advantage.
- Substantial relevant professional experience may be considered alongside formal qualifications.
Personal Attributes and Behavioural Competencies
The successful candidate must demonstrate:
Exceptional Work Ethic: A hardworking and committed professional who consistently delivers high-quality work and is prepared to go the extra mile when required.
Ownership and Accountability: A self-starter who takes responsibility for assigned duties, anticipates what needs to be done and follows tasks through to completion without requiring constant supervision or reminders.
Intellectual Curiosity and Adaptability: A willingness to ask thoughtful questions, learn continuously, understand governance requirements and adapt quickly to new processes and expectations.
Professionalism and Respect: A personable and approachable individual who works effectively with a diverse workforce, treating everyone with dignity and respect regardless of position or seniority.
Discretion and Confidentiality: An individual of unquestionable integrity who exercises exceptional judgement and safeguards confidential, sensitive and privileged information.
Resilience and Flexibility: The ability to remain composed, organised and effective under pressure, particularly during demanding governance reporting and meeting cycles.
Teamwork and Collaboration: A cooperative professional who contributes positively to the team while remaining capable of working independently.
Contract and Working Arrangements
This is a fixed-term maternity cover appointment, expected to continue until the end of June 2027.
The position is based in Accra, Ghana, with a hybrid working arrangement requiring attendance at the Accra office three days per week.
The nature of the responsibilities requires flexibility in working hours. The successful candidate should understand that governance and committee activities may occasionally require extended working hours beyond the standard working day.
The role requires someone capable of assuming responsibilities promptly, operating with a high degree of independence and maintaining consistently high professional standards throughout the appointment.
Ideal Candidate Profile
The ideal candidate will be an experienced company secretarial or governance professional with a strong understanding of Board and committee operations, excellent minute-taking capabilities and the confidence to work with senior stakeholders.
Above all, we are looking for someone who combines technical competence with exceptional initiative, intellectual curiosity, discretion, personal accountability and a genuine commitment to delivering excellence.
The successful candidate will be equally comfortable taking ownership of complex assignments independently and collaborating respectfully with colleagues across all levels of the organisation.
